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How to Plan an Unforgettable Conference: Your Video Guide

From selecting the right location to curating engaging social programmes for a lasting impact, Faye Tanner shares our practical advice for organising a memorable conference or business event.

Mockup of 20 point checklist

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  • Step-by-step guide to planning a conference
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  • Important things to remember in each planning stage
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  • Digital download or print options

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Discover the video’s featured venues

Whether you’re a seasoned event planner or new to the game, learning how to host a winning conference is essential – and even easier as Meet in Cardiff can help support your event.

Remember; when planning a successful conference, the setting is as vital as the content. Cardiff, a city steeped in culture and vibrancy, offers a wide range of unique activities and locations that can add an extra layer of excitement to your event.

We’d like to say a special thanks to the venues featured in our video as a few of the city’s most intriguing locations, great for adding to your conference itinerary as memorable ‘things to do’ or places to go.

Gaucho promises an atmosphere as delectable as its Argentinian cuisine, and is ideal for a classy networking dinner or a post-conference gathering.

Grid of photos from Cardiff venues

In Golf Fang, fun and business meet where your delegates can unwind with the most memorable kind of crazy golf (but we won’t spoil the surprises…).

At the heart of Cardiff is its renowned Arcades, offering a glimpse into the city’s rich history and architectural beauty. Here, your delegates can enjoy a leisurely stroll or some retail therapy, providing a welcome break from the conference hustle.

Mockup of 20 point checklistSign up for your interactive 20 point checklist for planning the ultimate conference

Tiger Yard offers another eclectic dining experience, ideal for those looking for something out of the ordinary. This street food venue adds a creative spark to any conference schedule.

Meanwhile, Cardiff Castle opens doors to a world of historical grandeur, offering a backdrop that is sure to inspire and awe – and perfect for banquet dining experiences.

And last but not least, Techniquest, Cardiff’s renowned science and discovery centre, isn’t just a venue; it’s an experience that sparks curiosity and innovation, aligning perfectly with the ethos of many modern conferences.

We hope you find these insights as inspiring and useful as we do! Here’s to making your next conference not just an event, but an experience to remember.

For further information contact Faye Tanner, Head of Business Events and Commercial Partnerships:


Subscribe to our Meet in Cardiff mailing list and you can download our interactive checklist for event planners, with 20 important points to tick off on the way to organising a great conference.