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Client: All Souls Con
Event Organiser: All Souls Con
Event Date: 2-3 August 2019
Number of delegates: up to 400
Venues: Reardon Smith Theatre, National Museum Cardiff

The international convention brought together fans of the award-winning All Souls Trilogy by Deborah Harkness, who met to discuss themes in the books, as well as the TV adaptation, “A Discovery Of Witches”.

The annual convention programme incorporated Q&A Sessions and there were exhibits featured with props from the TV series; vendor area with jewellery, artists, book sellers, and collectibles. A key feature of the convention was the display of costumes from the television series on stage.

The event venue was held at the Reardon Smith Theatre, National Museum Cardiff, an auditorium in the museum setting. It was selected as it accommodated 300-400 delegates comfortably and provided additional rooms for the breakout sessions and exhibits. The reputable art galleries, which include the largest collection of Impressionist Art outside Paris, were an interesting venue for the welcome reception of canapes and sparkling wine.

Meet Cardiff created an online bookable accommodation link for delegates which achieved 182 room bookings.

The event organiser explained; “We were invited to Cardiff by the PR agency in charge of “A Discovery Of Witches” publicity. We are deeply grateful for all the support we received. This was our first international convention (outside the US) and having the amazing support with logistics was crucial to the event success”.


Client: LGBT+ Network South Wales Police
Event Organiser: Welsh Regions – National LGBT+ Police Network
Event Date: 22-24 August 2019
Number of delegates: 350
Venues: Royal Welsh College of Music & Drama, Cardiff City Hall

The National LGBT+ Police Network hold annual conferences at venues across the UK. The Welsh region, made up of all 4 Welsh forces volunteered to organise the 2019 conference focused on wellbeing and mental health within the police service, with a specific focus on LGBT+ matters.
The event included a networking event, a full day conference covering a range of topics and a parade as part of Pride Cymru, which included largest contingent of police officers participating in a pride parade in Wales’ history.

The Royal Welsh College of Music & Drama was chosen as the ideal host for the conference, which made use of its many spaces including tradition auditoria, studios, bar and the open-air terrace. In particular the organisers praised the venues varied and highly competent offering, including the technical team and setup. Cardiff City Hall was the ideal staging and briefing location for the police officers to gather ahead of the parade due to its central location, capacity and ease of access to the city.

Thank you to the conference organiser for allowing Meet Cardiff to show the feedback from the conference in their digital presentation.

Rescue 3


Client: Rescue 3 Europe Limited
Event Organiser: Rescue 3 Europe Limited
Event Date: 29 April – 3 May 2019
Number of delegates: 350
Venues: Ice Arena Wales, Cardiff International White-Water Centre

This biennial event was held in Cardiff Bay, chosen for its proximity to the Cardiff International White-Water Centre. Incorporating both a conference and exhibition the event was centred around an opportunity for the instructors to renew their accreditation in water, rope and boat rescue techniques.
The Ice Arena Wales was converted to host the exhibition on the ice rink itself, with the conference running alongside in the venue’s main meeting space. The nearby Cardiff International White-Water facility provided an international standard white-water rafting course, water-based activities such as canoeing and stand up paddle boarding and air trail rope courses.

Food service throughout the event was provided by local caterer Relish Co., who rose to the challenge impressively. They made sure that the teams were kept warm and motivated for ‘on the water’ training days and provided an innovative buffet at Ice Arena Wales on the conference day.

Jon Gorman, Managing Director Rescue 3 Europe Ltd said “We decided to hold our event in Cardiff this year as the facilities at the CIWW offered the facilities needed to provide our European Instructor Trainers with their update training. Having the Ice Arena Wales within walking distance, with facilities large enough for a mid-week exhibition and conference space was ideal. The staff at both venues made the whole process remarkably easy. The hotels around Cardiff are plentiful and rail, air and road links reliable for our European and International attendees.”



Client: The Royal Society of Chemistry Separation Science Group with the Royal Flemish Chemical Society
Event Organiser: International Labmate Ltd
Event Date: 24-26 January 2018
Number of delegates: 300
Venues: Cardiff City Hall and National Museum Cardiff

The 15th international symposium on hyphenated techniques in chromatography and separation technology is a biennial event that includes a multi-stream conference, exhibition, networking and a gala dinner.  It usually takes place in Belgium but moved to Cardiff in 2018.

Cardiff City Hall was chosen due to the prestigious nature of the buildings, the superb and highly accessible location as well as its capacity to host both the conference and the exhibition across two floors.  Originally there were some concerns over the size of the exhibition, but this was swiftly overcome by the venue and organising team.

The gala dinner took place at the National Museum Cardiff, which included a drinks reception in the galleries and a formal, locally sourced, dinner in the main Atrium Hall.  A particular highlight was the Blaenavon Male voice choir who sang as guests made their way down from the galleries to the dinner area.

The client commented: “Cardiff proved to be an excellent location to host the 15th HTC conference. With a winning combination of impressive venues, transport links, hotels and facilities we would highly recommend Cardiff as a destination to host an event.”



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